ABOUT US
With our expertise in various notarial and legalisation requests, you can trust that we will deliver the quickest and most efficient solution for your needs.
Identification Requirements
Notaries are required to maintain records of clients and verify their identification.
Please ensure you bring the following items with you:
- Photographic Identification
This should include an unexpired passport, driver’s license, or national identity card.
- Proof of address
This should be dated within the last three months and can include a utility bill or bank statement.
If you do not have any of the documents mentioned above, please reach out to us for guidance on how to meet our requirements.
For business clients, notaries will need to verify both your personal identity and the existence of the company or organization you represent. Additionally, they will confirm that you have the authority to act on behalf of that entity. When dealing with UK-based companies or organizations, the notary typically conducts their own checks to ensure the entity exists.
For companies or organizations established overseas, you may be required to provide specific documents to assist in this verification process. These documents may include a certificate of incorporation, a good standing certificate, or other relevant evidence.
- Constitutional documents (e.g. memorandum and articles of association)
- Power of Attorney
- Chamber of Commerce certificate
- Board Resolutions
- Authorised signatory book (in the case of banks)
Your notary will be happy to advise exactly what will be required in any particular case.
Regulatory Information
Our notarial practice is regulated through the Faculty Office of the Archbishop of Canterbury:
The Faculty Office
1, The Sanctuary
Westminster
London
SW1P 3JT
Telephone: 020 7222 5381
E-mail: Faculty.office@1thesanctuary.com
Website: www.facultyoffice.org.uk
If you are dissatisfied about the service you have received, please do not hesitate to contact our firm:
London Notaries
Level 30, The Leadenhall Building,
122 Leadenhall St,
London
EC3V 4AB
Telephone: 0203 488 5986
E-mail: hello@londonnotaries.com
Website: www.londonnotaries.com
If we are unable to resolve the matter you may then complain to The Notaries Society, of which all our notaries are members, who have a Complaints Procedure which is approved by the Faculty Office. This procedure is free to use and is designed to provide a quick resolution to any dispute.
In that case please write (but do not enclose any original documents) with full details of your complaint to:
The Secretary of The Notaries Society
Old Church Chambers
23 Sandhill Road
St James
Northampton NN5 5LH
Telephone: 01604 758908
E-mail: secretary@thenotariessociety.org.uk
If you have any difficulty making a complaint in writing, please do not hesitate to call The Notaries Society/the Faculty Office for assistance.
Finally, even if you have your complaint considered under the Notaries Society Approved Complaints Procedure, you may at the end of that procedure, or after a period of 6 months from the date you first notified us that you were dissatisfied, make your complaint to the Legal Ombudsman*, if you are not happy with the result:
Legal Ombudsman
PO Box 6806,
Wolverhampton WV1 9WJ
Telephone: 0300 555 0333
E-mail: enquiries@legalombudsman.org.uk
Website: www.legalombudsman.org.uk
If you decide to make a complaint to the Legal Ombudsman, you must refer your matter to the Legal Ombudsman:
Within six months of receiving a final response to your complaint and
*certain kinds of commercial entities are not eligible to make a complaint to the Legal Ombudsman – please refer to the Legal Ombudsman Scheme Rules or consult the Faculty Office.
Insurance
In compliance with regulatory requirements, our notarial practice is covered by professional indemnity insurance, providing a liability limit of £1,000,000.00 for each claim.
Additionally, our notaries are safeguarded by fidelity insurance under the Notaries Guarantee scheme.
Contact London Notaries
Reach out to London Notaries today for a quick quote or to learn more about our notary and document legalisation services.